Venue Coordinator vs. Wedding Planner
Many DFW wedding venues claim to include a venue coordinator with their venue package to cause the sale to be more enticing. However, sometimes this can be misleading for couples when they book, thinking they will have a wedding planner by their side every step of the way.
Unfortunately, venue coordinators will not be your advocate during the planning process. Most of their attention will be focused on the aspects that apply to their venue space only. They will not help you think through what time the hair and makeup should arrive to make sure they are done before the getting ready photos start. They will not think through which aunt should pick up Chick Fil A for the wedding party. They will not help you decide the exact napkin color to tie in the entire design of the wedding.
Being a venue coordinator or venue facilitator is a job in itself. They will have to fill the toilet paper in the bathrooms, fix the breaker as the band is setting up, and find the mop for a spilled beverage while on the dance floor. Just like every vendor in their vendor category, they are needed to handle all issues regarding the venue.
Your venue coordinator ensures the space is ready.
Your wedding planner ensures you are.
The truth is, both roles matter — but only one is fully dedicated to you.
Your wedding planner is there to translate your vision, protect your peace, and carry the weight of the details so you can savor the joy.
At Refined Events, we work hand-in-hand with your venue coordinator to ensure every detail — from vendor logistics to guest experience — flows seamlessly. Our role goes beyond managing tasks; we become your steady pillar, guiding you through each decision so you can be fully present in the moments that matter most.
If you’re seeking more than coordination — if you desire a partner who understands your vision and carries it with care — let’s begin the journey together.